Economical Printing Practices

In the current economic climate, businesses are trying to find ways of economising their processes, without compromising their standards. Surprisingly, the humble office printer is one of the leading culprits of unnecessary office expenditure. Read on to find some simple ways to switch to budget-friendly printing practices, and save your business some extra cash!

Monitor your Consumption

It is easy to forget about the amount of electricity it takes to run a printer, that is until the pesky power bill comes in at the end of the month. Before making the switch to economical printing practices, it is useful to track your overall energy consumption. Seeing the differences these practices make on your business’ bottom line is great incentive to continue encouraging economical habits. Fortunately, with energy tracking apps, it is easy to monitor your consumption whilst identifying areas of improvement.

Most printers now come with a host of features that help individuals and business’ lower their energy consumption (and power bill). If your printer contains these features, it’s time to utilize them. If your printer doesn’t, it’s time for an upgrade!

Standby mode: Most printers have a low-power mode (standby mode), that will automatically initiate if you have not printed in a while. However, it is important to note, that even when on standby mode, printers are still consuming power and adding to your bills in the process.

Instant On: Printers that contain 'instant on' technology is quicker to start up, whilst consuming less power and energy in the process than standard models.

Wifi Connectivity: Wifi printers allow the printer to be connected to a wide range of devices, reducing your need to purchase further devices and connectivity tools. It also saves you money on purchasing cabling to connect to your smartphone, tablet or laptop, which are not connected to the network.

Auto On/Off: The Environmental Protection Agency estimates that customers waste up to 66% of energy related to equipment use, by leaving devices on during nights and weekends. Therefore, many printers now offer “auto on/auto off” as a feature. This will reduce power usage even further when the printer is inactive.

Go Digital

With today’s advances in digital technology, there really isn’t the same need for paper consumption as there has been in the past. Encouraging employees to switch to digital media can drastically reduce paper consumption and printing costs. New technologies such as cloud storage can be a great solution for busy workplaces, as they allow documents to be saved and shared between multiple users online. All users with permission can then edit the documents on their computers with no need for paper usage.

Control Printing Access

Setting up individual user profiles on office computers is a sensible idea if you want to save money.Abandoned office printing is also one of the leading causes of excessive printing expenditure. User-authenticated printing techniques, such as PIN and pull printing, store jobs on networked printers until the user collects them. This saves you a considerable amount on ink and paper, on printing jobs that otherwise would have been abandoned.

Double Up

The average office worker uses 10,000 sheets of copy paper each year. As your employees churn through paper, your office supplies bills quickly stack up.

There are many options for reducing the amount of paper used when you are printing a document. Double sided (duplex) printing is a common way that most employees can immediately decrease their paper usage, and save their business money. Many modern printers now support automatic duplex printing as a default feature, making it quick and easy for your employees to adopt this economical printing habit.

Printer Model

If you are looking to cut costs, it’s important to consider other key features of popular printer models. Firstly, you need to research how expensive the ink cartridges are to replace, and whether high-yield versions are available. Standard cartridges may cost less in terms of the initial outlay, but high-capacity cartridges allow you to print more pages, Inkjet v Laser: Choosing the right type of printer for your common purposes is key when looking to achieving economical printing. If you typically print a combination of text, graphics, and photos, an inkjet is the way to go. Most can print almost anything, and they particularly excel at photos. However, if you print only black-and-white text documents—and a lot of them—a laser printer makes the most sense.

All-In-One or MFPs: All-in-one printers are a popular printing setup choice for the regular office needs. These printers allow you to print, scan, fax, print duplex, and print on an assorted paper sizes. They are therefore the economical choice for the modern office that is looking to reduce its overhead equipment costs.


If you’re not mindful about your ink usage and power consumption, printing can quickly leave a large hole in your wallet! Following these tips is imperative to ensure that your dollar goes further and that you get the most out of your printers.